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考研英语应用文写作指导之备忘录写作技巧

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2014-12-03 14:47:12

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  备忘录是一种正式的专业文件。它结构清晰、阅读方便、传递迅速,经常为公司或团体所使用。

  大多数备忘录的特点是简明扼要,但它们同时也应具备优秀应用文的其他写作原则:面向你的读者,表达清楚且准确。

  备忘录通常提出请求或发布人们对某个具体问题的迅速反应。备忘录简洁短小,各部分题目虽然看上去有些唐突,但它们可以使读者对事情有个大致了解并快速做出反应。

  备忘录通常要发送、张贴、转寄,也就是说它们要迅速送到很多人手里。粗心就会出错,其影响会迅速扩大,因为为了纠正错误人们往往会写更多的备忘录。备忘录也要归档,这意味着它们将来有一天还会纠缠你。事实上“memo”来自于拉丁语“memorandum”,意思是“必须记住的东西”。

  备忘录的常见格式

  备忘录书端(Header):书端是写在备忘录开头的压缩信息。情况不同,书端的格式可能不同,但是通常应采用下面这种格式。

  Date: January 24, 1998

  To: F. Prefect

  From: A. Dent

  Subject: My Suggested Revisions to the Local Demolition Schedule

  日期:1998年1月24日

  致:F. 普里费科特

  自:A. 邓特

  事由:关于地方拆除计划的建议修订案

  日期:要采用正式的全部拼写。在有些国家,“12/01/98”是指“1998年12月1日”,而在其他国家却是“1998年1月12日”。

  致和自:通常,省去诸如“教授”或“先生”这类头衔。“自:”后面写你名字的首字母大写,然后接你的姓。

  事由:要具体。

  备忘录目的(Purpose):阐明写作原因。采用回答记者问题的方式,回答:who,what,when,where and why。

  例如:

  Memo

  To: see Distribution

  From: Richard Smith, secretary

  Date: July 15, 2002

  SUBJECT: EXECUTIVES’ ROUNDTABLE MEETING NOTICE

  There will be a meeting of all members of the Executives’ Roundtable on Thursday, July 25, 2002 at 11 a.m. in the Beacon Room of the Tower in Chicago.

  Luncheon will be served at 1215p.m.. If you cannot be with us, please call 247—9521 no later than July 23.

  An agenda is enclosed. Also, you will find a map with complete travel directions and a description of the parking facilities at the Tower Building.

  It will be a pleasure to welcome all members to this important planning session of our organization.

  Richard Smith

  Distribution: Ms. Alt

  Ms. Rasmusson

  Ms. Walden

  Messrs: Anderson

  Timkins

  Graham

  样 题:

  Directions:

  You are an active member of the student newspaper. The newspaper is currently looking for a journalist for the summer semester. Write a memo that will appear in the newspaper next week describing the position available.

  You should write about 100 words on ANSWER SHEET 2.

  范文:

  Date: August 10, 2005

  To: All students

  From: A. Buttle

  Subject: Journalist Position Available for the Summer Semester

  The student newspaper is currently looking for a journalist for the summer semester. Applicants should currently be studying at the university, and should preferably have at least two years’ writing experience.

  The successful applicant will be expected to write two articles every week on happenings in the city and on campus. The position will commence at the end of May and will last through to the end of August. The salary for the position is negotiable and will be based on experience. If you are interested, please send your resume to the campus newspaper office.

  译文:

  日期:2005年8月10日

  致:全体学生

  自:A. 巴特尔

  事由:夏季学期记者招聘

  学生报正在招聘夏季学期的记者。条件是应聘人应是本校的在校生,最好至少有两年的写作经验。

  被聘者将每周写两篇关于这个城市和校园的报道。工作是从五月底开始,一直持续到八月底。工资待议,且会以其经历为依据。感兴趣者,请把你的简历寄到学校报社。

 

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